Our privacy and cookies policy
Privacy Policy
Last updated: March 2025
At Oxvote, we are committed to protecting your privacy and ensuring your personal information is handled responsibly. This Privacy Policy explains how we collect, use, and protect your data when you visit our website.
1. Who we are
The Oxvote website has been produced by a number of individuals concerned about the climate. A full list of names is given on the About Us section of the www.oxvote.org website.
2. Information We Collect
We collect minimal data to ensure the website operates effectively. This includes:
Automatically Collected Data
· IP address (to monitor and improve website performance).
· Browser type and operating system.
· Website usage data (e.g., pages visited, time spent on the site) via analytics tools.
We also collect postcodes when entered into our search box entitled “enter your postcode to find out how to vote.” We collect only the postcode and when the search was made and no other data.
Cookies
We use cookies to improve your experience. For more information, see our Cookies Policy.
Data collected only with your consent
If you sign up for our newsletter, we will collect your name and email address.
If you choose to email us we will hold your email address.
3. How We Use Your Information
We use your data for the following purposes:
· To monitor website performance and improve the website’s content and usability.
· To ensure website security and functionality.
· To comply with any applicable legal or regulatory requirements.
· If you consent to sign up to our newsletter, we will use your information to provide you with information on our services.
· If you choose to email us, to answer your email enquiry.
We do not use your data for marketing. We do not share your data with third parties, unless you have asked a question of us and we need to contact a third party in order to be able to respond to your query, or as required by law.
4. Legal Basis for Processing
We process your data under the following legal bases:
· Legitimate Interests: To operate and improve our website.
· Consent: For the use of non-essential cookies (e.g., analytics) and if you sign up to our newsletter.
5. Data Retention
We only retain your data for as long as necessary to fulfil the purposes outlined in this policy.
6. Your Rights
Under the UK GDPR, you have the following rights:
· Access: Request a copy of your personal data.
· Rectification: Correct any inaccurate or incomplete data.
· Erasure: Request deletion of your personal data where it is no longer necessary for processing.
· Restriction: Limit how your data is processed under certain circumstances.
· Objection: Object to the processing of your data.
· Data Portability: Request your data in a portable format.
To exercise these rights, contact us at oxvote2025@gmail.com
7. Sharing Your Information
We do not sell or share your data with third parties unless you have asked a question of us and we need to contact a third party in order to be able to respond to your query, or as required by law.
Furthermore, your data may be processed by third-party tools we use for analytics (e.g., Google Analytics). These third parties are bound by their own privacy policies, and we ensure compliance with relevant regulations.
8. Cookies
Our website uses cookies to enhance user experience and monitor performance. You can manage your cookie preferences through your browser settings. For details, see our Cookies Policy.
9. Data Security
We implement appropriate security measures to protect your data against unauthorized access, alteration, or disclosure. However, no online system is entirely secure, and we cannot guarantee absolute security.
10. Changes to This Policy
We may update this Privacy Policy periodically. Any updates will be posted on this page with a revised "Last updated" date. Continued use of our website after updates signifies your acceptance of the changes.
11. Contact Information
If you have questions or concerns about this Privacy Policy or your data, please contact us at oxvote2025@gmail.com
Cookies Policy
Last updated: January 2025
What are cookies?
Cookies are small text files placed on your computer by websites you visit.
They are widely used to make websites work more efficiently and provide information to the site’s owners.
Refusing to accept a cookie will not stop you using this website, but it may have an impact on available functionality such as the ability to watch YouTube videos.
Types of Cookies We Use
1. Necessary Cookies
Required to enable core site functionality and to remember user preferences and choices, such as language preferences or customized settings.
2. Performance and Analytics Cookies
These cookies provide quantitative measures of website visitors. With the usage of these cookies we are able to count visits and traffic sources to improve the performance of our site.
3. Advertising Cookies
These cookies are used by advertising companies to serve ads that are relevant to your interests.
Your cookie settings and how to opt out
The first time you visit the Oxvote website you will be asked if you want to accept cookies. You will have the choice to Accept all, Decline all or Manage cookies. Choosing Manage Cookies will allow you to choose which type of cookies you allow.
How we use cookies on our websites
We want to provide online services that are easy to use, useful and reliable. This can involve placing cookies on your computer or other device.
Cookies cannot be used to identify you personally. The cookies we set provide pieces of information to improve services for you through, for example: measuring how people are using services, so they can be improved.
Third-party services we use:
1. Google Analytics
We can use Google Analytics to collect statistical data about our visitors. We collect this information in a way that does not identify you.
2. YouTube
We may embed YouTube videos throughout the website, you may need to consent to YouTube cookies to watch these from the webpage.
Updates to This Policy
We may update this Cookie Policy from time to time. Any changes will be posted on this page, and the "Last updated" date will be revised.
Contact Us
If you have questions about our Cookie Policy, contact us at oxvote2025@gmail.com